Helpful tips to make your strategic supplier relationships work really well

Once you have formally terminated the relationship, you need to treat the exit process as a key project in its own right. You will have developed a Business Case for the early contract termination and a well-considered exit plan. As with any project, the exit must have…

“How do you know when to start a critical project?” As ‘timing’ can be crucial to the success of a project, it’s surprising that our experience evidences that it’s a skill not many organisations have mastered. If you begin a…

It has never been more important for your project to have a robust, tried and tested procurement strategy that you can rely on. Agreement on a roadmap for the way you conduct your procurement project is essential to ensure all…

Before signing up to new contracts – especially large ones – a round of pre-contractual due diligence is something that should never be skimped on, skirted around or ignored. Due diligence is the safety net that assures your supplier ‘asks you the…

For those who have already experienced the hardships of having to terminate a large, complex, high commercial risk project before its natural end, you will know that early contract termination is a complicated process that is often fraught with financial…

Navigating the intricate pathways of enterprise-level contracts, especially for highly complex systems such as ERP, MRP and finance, is no small feat. An often overlooked key determinant of project success is how your strategic partner behaves before a contract is…

Invaluable assets born from research and development…When you look at a timeline of technological advancement over the last thousand years, the chart seems to trundle along at a low ebb until a couple of hundred years ago, when the line…

Safeguarding against failure. When embarking on an Enterprise Resource Planning (ERP) solutions project, it is crucial to recognise that ERP solution providers (whether the software house itself or Systems Integrators/Strategic Partners) are usually not simply vendors. The law often implies…

Your failing strategic supplier relationship is beyond repair and you have reached the point of terminating the contract. You want to make sure the exit goes as smoothly as possible in what might be a very challenging situation where emotions…

In today’s rapidly evolving business landscape, sourcing within complex projects demands a strategic approach that is both adaptive and collaborative in nature. Traditional procurement methods, which are often more linear and rigid, can fall short when you are navigating the…

Implementing an Enterprise Resource Planning (ERP) system is a significant undertaking for any organisation. It may promise to streamline operations, improve efficiency and provide insightful data for decision making. However, the journey towards successful implementation is often fraught with challenges.…

Over the last few decades, we have regularly been involved in designing or realigning SLAs (Service Level Agreements) for highly complex projects to assure fit-for-purpose contracts and optimise strategic provider relationships. We are often also asked to design or realign…

In a recent article we looked at what experience tells us should be involved in good contract management and supplier relationship management within complex projects, and the main differences between the two disciplines. In this article, we look at the…

Negotiating early contract termination and exit is challenging and emotions often run high. If you have concerns about how to negotiate an early contract termination, there are steps you can take that will smooth the process and increase your chances of a successful…

Supplier negotiations for strategic projects can be complex and long-drawn-out affairs. If you don’t get the balance right, they can be costly and even fail outright to achieve your desired business outcomes. Contract negotiations need detailed preparation if you want…

As the complexity of a particular service delivery increases, if there is no internal capacity to manage it or if specialist expertise is required to deliver to expected standards, organisations have, for decades, looked to outsource. However, the natural evolution…

The term ‘complex project’ may initially seem self-explanatory yet, in practice, it covers a broad spectrum of scenarios. In this context, we use it to denote situations where the multifaceted nature of a complex project makes it challenging to gauge…

How do you evaluate the decision to litigate against your supplier? This article investigates the pros and cons of litigation, the 13 steps to trial day and the ways in which the costs, time commitments and potential reputational damage of…

  A supplier escalation policy (sometimes referred to as an enterprise escalation policy) is a defined process that outlines how issues or concerns with supplier or partners should be escalated and addressed in complex projects. This could be with companies…

Contract management and supplier relationship management are two distinct disciplines that play a crucial role in the success of key supplier relationships and the achievement of expected outcomes from critical outsourced contracts. Although these activities have often been overlooked and…

In today’s rapidly evolving business landscape, establishing and maintaining strong client-supplier relationships and being able to rely upon the strategic advice and guidance of intelligent suppliers, is crucial for the successful implementation of complex projects and the achievement of strategic…

Collaboration is often a critical aspect of a successful major project. While we would like to think that the desire to act as a truly collaborative partner would be written into the DNA of a ‘good’ contractor, it is far…

The procurement process within the public sector is necessarily demanding to ensure clarity, fairness and consistency. Many procuring authorities may feel relieved once they ‘finish’ the procurement process, but sometimes this marks the beginning of an even more challenging phase…

In the world of complex projects and strategic supplier relationships, the ability to navigate potential challenges is paramount. A key component of this navigation is the practice of contingency planning, also known as developing a ‘Plan B’. Contingency planning is…

  Commissioning is a vital process that can make or break the success of delivering high-quality services that meet the needs of both service users and the wider community. To ensure success, it’s essential to have a client commissioning team…

The value for money that a service delivers is a vital message to convey on any project. Local authority councillors, on the frontline of public opinion, need to evidence this value for money from outsourced services. And, as the service…

Public sector bodies often consider the future delivery of a particular service or suite of services. In these deliberations, you will likely undertake an ‘options appraisal’ to assess which service delivery model would best support you in achieving your organisation’s vision and outcomes. So,…

Managing and evaluating a strategic contractor’s performance data is essential for you to ensure that value for money is achieved and that projects are successfully delivered. A key component of this process is direct online access (not a download) to…

For those in the finance sector the migration to a new banking system is a critical and complex process that demands thorough planning, detailed risk management and precision execution. It is likely to be one of the most challenging projects…

Implementing a hospital theatre scheduling software solution is a complex and multifaceted endeavour. Healthcare organisations face numerous challenges in the successful execution of such major projects, including the need to balance patient care with operational efficiency, navigate an ever-evolving technological…

One practically inevitable fact of life is that when drafting contract terms for complex projects and services, the less clear your understanding is of the requirements of the project, the greater the chance of poor contractor performance behaviours. Two cases…

A complex business change initiative involves implementing strategic changes to the way an organisation operates. This type of project requires your team to have a deep understanding of the current state of the organisation and the desired outcomes, as well…

A well-articulated business vision means having documented clarity of your required business outcomes, what your organisation or department is aiming to achieve over the short, medium and longer term. It has two primary aims:  To ensure your internal team understand…

Stakeholder and strategic service provider understanding can vary significantly when it comes to effective KPIs and their purpose is often misunderstood. Many strategic service contracts structured by client legal teams focus on KPIs being ‘transactional’.   In most strategic service delivery relationships…

Whole Life Costing is a critical aspect of the strategic procurement process of complex projects and a key tool for decision-making and budget allocation. The following is an illustrative guide to simplify the process of producing Whole Life Costing for…

Increased accuracy in predicting the costs involved within any complex/strategic project offers significant advantages – whether in negotiations within the procurement process, in developing more collaborative working relationships with your suppliers or in optimising efforts towards shared outcomes. And, while…

While large single supplier outsourcing relationships were all the rage a few years ago, we are seeing clients increasingly opting for either multi-sourcing or bringing services back in-house. So the question remains for many organisations: whether insourcing, outsourcing or some form…

When UKCloud, the public sector hosting firm, went into liquidation, the government’s assurances that there would be little to no disruption as a result may have been premature. Reports in the media coming from some of UKCloud’s remaining customers suggest…

The users depending upon UKCloud (which has gone into administration) to get access to mission critical software and data, could have had a disaster on their hands. But, according to government sources, contingency plans that had already been factored into…

Every strategic project and supplier relationship carries a degree of material risk. Quite how much depends on a multitude of factors, not least being the level of articulation with which you define your vision, calculate your outcomes, and communicate your…